PHYSICAL RECORD MANAGEMENT SOLUTION

Physical Record Management Solution

Many organizations have to preserve physical records for auditory and legal compliance. Typically, such documents have to be stored for years in a way that restricts their deterioration.

One of the foremost services StockHolding DMS provides is the robotic storage and the metal carton storage facility for managing client records across 21 branch locations in India. By incorporating modern storage techniques like regulated airflow, temperature control, humidity control, and pest control, the physical storage service can provide customers with a long-lasting solution to document storage. Thus, significant documents stay secure and safe. StockHolding DMS also provides a safe pick-and-drop service for documents at the client's end.

Physical records management involves systematically organizing, storing, and retrieving paper documents and other tangible records. It covers everything from file labeling and archiving to secure storage and timely destruction of no longer-needed records. Effective physical records management ensures businesses can easily access critical documents when required, maintain compliance with regulatory requirements, and reduce the risk of data loss or breaches.

Why Choose Physical Records Management Solutions?

Features of Stockholding Physical Record Management Service :

Storage options :

Bin Storage or Compactor Storage

Bin Storage or Compactor Storage

Bin Storage is typically used to store highly confidential and critical records. Documents which are of ‘non-creatable’ nature are stored in such safe vaults in a lock and key mechanism.
Bins can withstand extremely high temperatures which makes them as undisputed and most preferred choice for all the NBFC’s, Banks, Housing finance companies, etc.

Metal Cartons

Metal Cartons

SDMS is the only origination in India that has an “All Metal” policy PAN India. The Galvanized steel cartons offer higher level of safety and security as compared to a traditional corrugated or paper carton. These Being fire and water resistant is the most preferred storage option for clients who seek a budgeted option.


Efficient Corrugated Box Storage for Secure Record Management

In today’s data-driven world, businesses generate vast amounts of physical records, requiring secure and organized storage solutions. Corrugated storage options, including corrugated boxes for packing, corrugated carton boxes, and corrugated storage racks, provide a cost-effective and durable way to safeguard important documents.

Why Choose Corrugated Storage for Records Management?

    Corrugated storage solutions are widely used for physical record management due to their durability, affordability, and eco-friendliness. Here’s why they are the preferred choice:
  • Durability & Protection: Designed to withstand external factors like moisture and dust, corrugated file storage boxes ensure that documents remain intact for years.
  • Cost-Effective: Compared to plastic or metal storage options, corrugated cardboard storage boxes offer a budget-friendly solution without compromising on safety.
  • Eco-Friendly & Sustainable: Many organizations are shifting towards corrugated storage boxes as they are recyclable and help reduce environmental impact.
  • Customizable & Space-Saving: Whether you need corrugated plastic storage boxes for added strength or corrugated storage racks for bulk storage, these solutions can be tailored to fit your needs.

Optimize Your Storage with StockHolding DMS

At StockHolding Document Management Services, we understand the importance of secure and efficient physical record management. Our customized solutions ensure that your records are stored in high-quality corrugated storage boxes and racks, keeping them safe, organized, and easily retrievable.

Metal Cartons: The Ultimate Solution for Secure and Durable Storage

When it comes to long-term storage and protection, metal cartons offer unmatched durability, security, and resilience. Unlike traditional cardboard or plastic storage options, metal cartons provide superior strength, making them ideal for industries requiring secure packaging and storage solutions

Why Choose Metal Cartons for Storage?

  • Exceptional Durability: Made from high-quality metal, these cartons resist wear and tear, ensuring long-lasting protection.
  • Maximum Security: Ideal for storing valuable documents, electronic components, or sensitive materials, metal cartons offer enhanced protection against theft, fire, and external damage.
  • Eco-Friendly & Sustainable: Unlike single-use plastic packaging, metal storage solutions are recyclable and reusable, contributing to a greener environment.
  • Weather & Pest Resistance: Unlike wooden storage boxes, metal cartons protect against moisture, mold, rodents, and extreme temperatures.

    Applications of Metal Cartons

  • Industrial Storage: Used in factories, warehouses, and manufacturing units for storing tools, machinery parts, and delicate components.
  • Secure Document Management: Perfect for confidential files, legal documents, and archival records, offering fireproof and tamper-proof storage.
  • Pharmaceutical & Medical Industry: Safeguards medicines, lab samples, and medical equipment that require strict protection.
  • Logistics & Transportation: Ensures the safe transit of goods over long distances without damage.

Optimize Your Storage with StockHolding DMS

At StockHolding Document Management Services, we provide high-quality metal cartons tailored to meet your storage and security needs. Whether you need industrial-grade storage or secure document preservation, our solutions guarantee maximum protection and efficiency.

Key Benefits of Document Storage Systems

Leverage our document storage systems to ensure your business remains organized, compliant, and efficient. To learn more about how we can help streamline your physical records management, visit our physical records management page or contact us for a consultation.

Our company has been in the physical record management business since 2006. Over the years, we have developed a deep understanding of the best practices followed across the industry and have continuously adapted to the evolving needs of our clients.
We can manage a wide range of physical records including but not limited to paper documents, legal contracts, financial records, medical records, personnel files, client files, invoices and more. Whether your business deals with standard paper documents or specialized records or media tapes, we have the expertise and facilities to handle them securely.
The security of your physical records is of paramount importance to us. We maintain state-of-the-art security measures including restricted access, surveillance and fire protection systems at all our record management facilities. Additionally, our staff undergoes rigorous training in data security and confidentiality. You can trust us to safeguard your records and protect them from unauthorized access, theft or damage.
Yes, you can access your records whenever you need them. We offer various retrieval options including physical retrieval and digitization services. The time it takes to retrieve records depends on the service chosen. Physical retrievals typically occur within a few hours to a business day, while digital access is instantaneous through our secure online portal.
Our pricing varies depending on the volume of records, the services required and the duration of storage. We offer competitive pricing packages tailored to meet your specific needs. For a detailed quote, please contact our sales team at marketing@stockholdingdms.com and we'll be happy to provide a customized pricing plan.
A compactor or bin-type storage ensures safe and secure storage arrangements in specialized lockers for highly critical and confidential records. Bin Storage represents a premium tier of document storage distinguished by special features designed to withstand extensive fire and avert any unforeseen situations.
Identify key records- Critical and non -critical records. Figure out how long these records are required to be kept stored. Destroy the records no longer required. Post this, you may contact SDMS at marketing@stockholdingdms.com or call at 02261778708 for your requirements and determine the best way to manage & access your records.
Records Management ensures records are properly stored, accessed and managed in a secure manner. It also ensures compliance with legal requirements and regulations regarding the storage, access and use of information. Reduced storage costs, disaster recovery options, and efficient record disposal helps in reducing operating costs and improving efficiency of the business.