Efficient Physical Record Management service by StockHolding DMS

Physical Record Management Solution

Many organizations have to preserve physical records for auditory and legal compliances. Typically, such documents have to be stored for years in a way that restricts their deterioration.

Few features of Physical Record Management Service include :

Bio Metric security access
Regulated Airflow
Temperature control
Humidity control
Pest control
Fire Safety
24*7 CCTV Surveillance

Storage options :

Bin Storage or Compactor Storage

Bin Storage is typically used to store highly confidential and critical records. Documents which are of ‘non-creatable’ nature are stored in such safe vaults in a lock and key mechanism.
Bins can withstand extremely high temperatures which makes them as undisputed and most preferred choice for all the NBFC’s, Banks, Housing finance companies, etc.

Metal Cartons

SDMS is the only origination in India that has an “All Metal” policy PAN India. The Galvanized steel cartons offer higher level of safety and security as compared to a traditional corrugated or paper carton. These Being fire and water resistant is the most preferred storage option for clients who seek a budgeted option.

How long has your company been in the physical record management business?

Our company has been in the physical record management business since 2006. Over the years, we have developed a deep understanding of the best practices followed across the industry and have continuously adapted to the evolving needs of our clients.

What type of physical records can SDMS manage?

We can manage a wide range of physical records including but not limited to paper documents, legal contracts, financial records, medical records, personnel files, client files, invoices and more. Whether your business deals with standard paper documents or specialized records or media tapes, we have the expertise and facilities to handle them securely.

How safe and secure are the physical records when stored with SDMS?

The security of your physical records is of paramount importance to us. We maintain state-of-the-art security measures including restricted access, surveillance and fire protection systems at all our record management facilities. Additionally, our staff undergoes rigorous training in data security and confidentiality. You can trust us to safeguard your records and protect them from unauthorized access, theft or damage.

Can we access our physical records when needed and how quickly can SDMS retrieve them?

Yes, you can access your records whenever you need them. We offer various retrieval options including physical retrieval and digitization services. The time it takes to retrieve records depends on the service chosen. Physical retrievals typically occur within a few hours to a business day, while digital access is instantaneous through our secure online portal.

What are the costs associated with your physical record management services?

Our pricing varies depending on the volume of records, the services required and the duration of storage. We offer competitive pricing packages tailored to meet your specific needs. For a detailed quote, please contact our sales team at marketing@stockholdingdms.com and we'll be happy to provide a customized pricing plan.

What is a Compactor or a Bin Type Storage?

A compactor or bin-type storage ensures safe and secure storage arrangements in specialized lockers for highly critical and confidential records. Bin Storage represents a premium tier of document storage distinguished by special features designed to withstand extensive fire and avert any unforeseen situations.

How do I get started with physical record management services?

Identify key records- Critical and non -critical records. Figure out how long these records are required to be kept stored. Destroy the records no longer required. Post this, you may contact SDMS at marketing@stockholdingdms.com or call at 02261778708 for your requirements and determine the best way to manage & access your records.

What are the benefits of using these services?

Records Management ensures records are properly stored, accessed and managed in a secure manner. It also ensures compliance with legal requirements and regulations regarding the storage, access and use of information. Reduced storage costs, disaster recovery options, and efficient record disposal helps in reducing operating costs and improving efficiency of the business.